Preparation for class project

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Preparation:
The more structure and preparation you demonstrate,
the better the interview will be.

The following are guidelines in developing good interviews

Develop a statement of interest, including
What you find interesting about the subject
What you will be able to discover through the interview that you could not otherwise
Research thoroughly whatever public knowledge
you can find on the person, the project, the company, and/or events
The interview begins before you meet the person!
Prioritize a set of objectives and questions
Going in prepared makes you look even more capable and competent
Discover what is necessary to fit into their environment/space;
ask advice of others if necessary.
Your objective is to make the interview subject feel comfortable, and willing to share what is important to them. Ask yourself: "How would I want to be treated if the roles were reversed?"
Dress neatly and appropriately for the situation
Develop a checklist of what "tools" are needed
notebook, pens, recording device, etc.
Arrange for the interview "on location" if possible and/or appropriate
It will add to its sense of place, voice, and story

The Interview

Arrive early
Avoid traffic, parking, getting lost problems
Observe and orient yourself to your subject's environment, working conditions, co-workers, etc.
Don't be "nosey" but be alert!
Don't interfere with on-going operations
Treat the interview like a conversation only with more structure.
Begin with your list of questions
Follow chance openings
Keep in mind your objectives
Actively listen to understand and report
Affirm that you understand what they are saying
Do not agree or disagree with the person
Do not debate what they have to say
Know when to shut up
Listen carefully enough so that you know when to let your source pause to collect his or her thoughts. Don't feel the need to fill every empty space with conversation
Don't be afraid to say you don't understand,
or need more explanation.
Use your own words to repeat back; ask: "So what you're saying is ..." or "So let me get this straight..."
Be willing at all times to be surprised; follow chance openings
Don't think you know what the story is about.
Don't let your own feelings or bias shape the questions you ask

Introductions (a "few" minutes)

Introduce yourself and your project
Ask for the person's name, title, business card,
photograph or digital image, company logo, etc. as appropriate
Try to make the person you interview
(and yourself!) comfortable. Some casual conversation is appropriate as ice-breaker: express your appreciation for their time and willingness. Compliment their office, directions, your respect for their achievements, etc.
If this is your first interview,
share that you are developing your interviewing technique
If you know the person from before,
keep in mind that your project may require that you be impartial or neutral to that person's experience. Make no assumptions!
Offer a consent form
Introductory questions
- Be complimentary to set the tone
- Demonstrate your interest and preparation
- Verify a few known selected facts, sequences, etc.
  (I read your biography and saw your degrees are in....
  (The newspaper reported that your neighborhood has succeeded in...
  (In your company's annual report, I read that the most successful product line is...
  (What prepared you for your success in...
  (How did you become interested in....)
  (I read that you started out as a chemist, and developed yourself to become....
  (What books or people most influenced your....
  (I see that your position is responsible for....
  (Who were your important role models or teachers for....
  (What was the consequence of....)

Follow the order and priority of your questions

Transitions: be aware of time constraints and your purpose:
look for a convenient jumping off point to engage the subject
Develop more depth/complexity as the interview develops,
given the comfort level and opportunity
Avoid yes/no questions
Ask some questions that can be only answered with a story
This reinforces your interest in not only getting "facts" but also the role your subject has played. It lends voice to the narrative, and can personalize the story for your readers.
Don't accuse (Why DID you ....?"),
rather ask if the person would like to respond to accusations, or tell their side, or...
Develop scenes and themes during the interview

(It sounds like .... is very important to you, what/how/... has it affected...
(What was most significant in....
(What difficulties or challenges were most important...
(How did you react to....
(How do you see your role in changing....
(At what point did you know you wanted to.... How did you meet this challenge or change?
(What do you see as your current/next challenge...
(In the ...., I read that you said ".........", can you provide more detail?
(How do you keep track of ....
(Some people say that ...., but you seem to take another path. Can you explain the difference?)

Transition to conclusion

Keep aware of the time,
and all the topics you need to cover
Ask if there are additional points
that have not been addressed
Summarize a few important points
to verify if you understand correctly
Ask for references for additional information,
sources for data, or advice for further development

Conclusion

Review your timeline toward completing your project
Volunteer to provide a copy of your completed report, article, or a summary of the presentation, including any reactions to the interviewee
Express sincere appreciation

Note taking:

While taking notes,
don't hesitate to ask for clarifications or better understanding:

"Could you repeat that, please? I want to make sure I get all of that down."
"I am not sure I followed that, do you mean that...."
Label and date notes and tapes for easy reference
If you tape record the interview
Test your recorder, its tape and batteries before you start
Get permission, in writing or on the tape
Continue to write notes, especially of key points, to be safe

Types of interviews:

Celebrity and newsmaker
Understanding who stands behind success or notoriety

Professional profiles
Understanding professions, careers, companies, institutions

Project profiles
Developing a project history from inspiration (to conclusion) and consequences

Oral history
Learning about past events and experiences

Employment
Developing your interviewing skills will also help you when you are, in turn, interviewed

Person-on-the-street interviews,:¹

Be brief and friendly, yet businesslike.
Don't walk up to people with a "sorry to bother you" attitude. Develop a professional manner and act the part:

Identify yourself and explain what you're doing.

Request permission to ask a few questions

Ask for the person's name and where they're from:
Verify names -- especially spellings

Be brief and look for follow-up possibilities

Save tougher questions for near the end of the interview

Thank the person -- remember that anyone who consents to an interview is doing you a favor, whether they are getting anything out of it or not

If the story is being published, let the person know where and what your name is again

No matter how rude someone is to you, be polite.
Be businesslike. Remind the person you've approached why you're there and, if you can, repeat your question. If the situation doesn't improve, walk away. And don't take it personally.

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